Violation notice letters
Four fill-in letters, from a friendly courtesy reminder through the hearing and fine notices. Each has a page on when to use it, how to send it and the rule it follows.
Free for volunteer HOA boards
Free New Board Member Checklist
Your first 30 days on the board, one week at a time: what to read, what to ask for and what to send. Know the next step.
Need the letters too? Find your state's kit: violation notices, step checklists and a tracker, written for your state's HOA law.
44 seconds · captions on screen
Now open · more states every week
See the tool
Describe the issue in plain words. Kindly Board shows your board the next step, counts the deadlines and fills in the letter, with your state’s statute section beside every step.
- Deadlines counted for you, skipping weekends and holidays where the law says to.
- Letters filled in from the case, ready to print or save as a PDF.
- A paper trail for every case, shared by your board and private to it.
- Kept current as laws change. More states are on the way.
$19/month per board after the free trial. No card to start. Cancel any time. Not legal advice.
Your state
Is your state's kit ready?
Pick your state. If its kit is ready, you can buy it right here and download it in a minute. If not, join the list and we'll email you the day it's ready.
Your state: the kit is ready.
Violation notice letters, the architectural request packet, step checklists, the notice tracker and the Quick Start, written for your state's HOA law. One-time purchase, instant download.
$39 $19.50 Launch price through Oct 27$39
Secure checkout by Stripe. Your download link appears right after payment, and we email it to you too. Not legal advice. Not a law firm.
Prefer Etsy? It's also on Etsy.
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Your state is coming soon
Can't wait? The your state kit is available now on Etsy.
Kits ready now: Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin and Wyoming. Somewhere else? Your state is coming soon. Join the list and we'll email you the day it's ready.
Join the list and we'll email you the day the your state kit is ready.
More states are on the way. We'll email you when your state's kit is ready, plus the occasional update. Unsubscribe any time.
What's inside a state kit
Everything a self-managed board reaches for most, written for your state's HOA law. Each letter names the statute section it follows, so your board can check it.
Architectural request packet
An owner request form and a board decision letter: approve, approve with conditions, or deny.
Notice + request tracker
A spreadsheet that works out deadline dates, highlights anything overdue and keeps a status page. Opens in Excel or Google Sheets.
Quick Start + bonus letter
A one-page Quick Start, PDF copies of everything, and the New Owner Welcome Letter with a Quick Facts sheet.
Word, PDF and Excel files. Instant download. State summaries checked October 2026. $39 per state kit. Launch price $19.50 through Oct 27.
Ready to buy now
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
New Owner Welcome Letter, $7
A warm first letter for new neighbors, with a Quick Facts sheet, an owner info form and a board checklist. Works for HOAs, condos and townhome communities in any state.
See the welcome letterHow it works
Kindly Board makes the hard parts of HOA board work clear. We build state-specific tools for volunteer boards, starting with violations and notices: what to send, in what order and by when, with letters ready to fill in and a record of every step.
We research each state's statutes and watch for changes. Every deadline is checked against the official statute text and a second source, and shown with its law section so you can check it yourself. Your tools run on your own computer, so we never see your owners' information.
- Know the next step. Steps, order and deadlines for your state.
- Firm, fair and kind. Enforce the rule without starting a feud.
- Same process, every owner. A record of every step.
- Board work in an evening, not a weekend. Time back, and clean handovers.
- Current and private. Kept current as laws change. We never see owner data.
Not legal advice. Not a law firm. Always check your governing documents.
Honest answers
Is this legal advice?
No. Kindly Board makes plain-English letters, forms and checklists based on each state's HOA laws. We are not a law firm. Your declaration, bylaws and rules may add steps, so check them, and talk to an attorney when a situation calls for one.
Which states do you cover?
48 states are ready to buy here today: Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin and Wyoming. The rest are coming soon. Pick your state to buy it or to get an email the day it's ready. The welcome letter works in any state.
Do the kits work for condo associations?
The state kits are written for homeowners' associations, not condominium associations. The welcome letter works for both.
What do I need to open the files?
Word, Google Docs or Pages for the letters, and Excel or Google Sheets for the tracker. PDF copies are included too.