Violation notice letters
Four fill-in letters, from a friendly courtesy reminder through the hearing and fine notices. Each has a page on when to use it, how to send it and the rule it follows.
For volunteer HOA boards
Know the next step.
Private, state-specific tools for volunteer HOA boards, kept current as laws change.
What to send, in what order and by when, with the letter ready to fill in. Plain, polite wording that keeps things neighborly.
The HOA Board Brief
A short, free email for volunteer board members. What changed in your state, one next step you can use this month, and the occasional new tool. Plain English, no spam, unsubscribe any time.
We use your email only to send the Brief. You will get one email to confirm, and you can unsubscribe any time.
What's inside a state kit
Everything a self-managed board reaches for most, written for your state's HOA law. Each letter names the statute section it follows, so your board can check it.
Architectural request packet
An owner request form and a board decision letter: approve, approve with conditions, or deny.
Notice + request tracker
A spreadsheet that works out deadline dates, highlights anything overdue and keeps a status page. Opens in Excel or Google Sheets.
Quick Start + bonus letter
A one-page Quick Start, PDF copies of everything, and the New Owner Welcome Letter with a Quick Facts sheet.
Word, PDF and Excel files. Instant download. State summaries checked October 2026. $39 per state kit.
Pick your state
New Owner Welcome Letter, $7
A warm first letter for new neighbors, with a Quick Facts sheet, an owner info form and a board checklist. Works for HOAs, condos and townhome communities in any state.
See the welcome letterHow it works
Kindly Board makes the hard parts of HOA board work clear. We build state-specific tools for volunteer boards, starting with violations and notices: what to send, in what order and by when, with letters ready to fill in and a record of every step.
We use AI to research each state's statutes and watch for changes. Every deadline is checked against the official statute text and a second source, and shown with its law section so you can check it yourself. Your tools run on your own computer, so we never see your owners' information.
- Know the next step. Steps, order and deadlines for your state.
- Firm, fair and kind. Enforce the rule without starting a feud.
- Same process, every owner. A record of every step.
- Board work in an evening, not a weekend. Time back, and clean handovers.
- Current and private. Kept current as laws change. We never see owner data.
Not legal advice. Not a law firm. Always check your governing documents.
Coming soon
The Violation & Notice tool
A step-by-step toolkit that runs in your web browser. It shows your board the next step, works out each deadline and fills in the letter for you.
- Kept current as laws, processes and best practices change. No re-downloading.
- Florida and Texas first, then the rest of our states.
- A simple subscription for your association.
Honest answers
Is this legal advice?
No. Kindly Board makes plain-English letters, forms and checklists based on each state's HOA laws. We are not a law firm. Your declaration, bylaws and rules may add steps, so check them, and talk to an attorney when a situation calls for one.
Which states do you cover?
Arizona, California, Colorado, Florida, Georgia, Illinois, North Carolina and Texas. The welcome letter works in any state. In another state? Join the Brief and tell us which one.
Do the kits work for condo associations?
The state kits are written for homeowners' associations, not condominium associations. The welcome letter works for both.
What do I need to open the files?
Word, Google Docs or Pages for the letters, and Excel or Google Sheets for the tracker. PDF copies are included too.